Important Notes
- Privacy Policy updated on 17th June 2025 by Martin Gibbons
- Special Notice : We do not store credit card details nor do we share financial details with any 3rd parties.
Who is the Data Protection Officer?
See section 2 Privacy Statement
Martin Gibbons is the appointed Data Officer and Data Controller for PeopleMaps Ltd. He may be contacted using the ticket system found at https://www.peoplemaps.com/contact/
How To Submit A DELETE Data request
You have the right to be forgotten and have your data deleted. see PeopleMaps privacy statement below section 4 – 1.1 – 1,a,4 There is a process for this, which must be strictly adhered to in order for a delete request to be executed.
Erasing all personal details will mean you no longer exist in the PeopleMaps data universe, so if you reappear legitimately through say a 3rd party data provider or via a subsequent registration or purchase, you will then be treated as a new person. Please be sure this is what you want to do.
- Please raise a new ticket at https://www.peoplemaps.com/contact/
- Please provide the first name, surname and email address that you used when you registered on the PeopleMaps system. (You may have done this via a PeopleMaps client or account holder. You may have used more than one email address to register.)
- Clearly specify your instruction that you wish to have your details DELETED.
- PeopleMaps will email you to verify your identity and confirm we have received your request. You must reply to the email in order to verify your identity and confirm your DELETE request. Without this confirmation email, PeopleMaps will not delete your details.
- Upon receipt of your confirmation email, your contact details will be deleted. PeopleMaps reserves the right to use anonymous data for statistical analysis.
- This process is conducted manually and may take up to 60 days from your initial confirmation.
DELETE requests submitted to a PeopleMaps account holder / client / representative.
The most reliable way to have your delete request actioned is to contact PeopleMaps directly as outlined in steps 1-5 above.
If you submit your delete request to a PeopleMaps client, account holder or representative and they pass your request to PeopleMaps then we will implement steps 1-6 above. PeopleMaps has no control over whether a third party will pass on your details and therefore cannot guarantee that your delete request will be actioned. It is recommended that you contact PeopleMaps directly about your delete request.
PRIVACY POLICY
BACKGROUND:
PeopleMaps Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.peoplemaps.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. You will be required to read and accept this Privacy Policy when signing up for an Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
1 Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:
- “Account” means an account required to access and/or use certain areas and features of Our Site;
- “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
- “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
- “personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”);
- “We/Us/Our” means PeopleMaps Limited, a limited company registered in England under company number 03904001, whose registered address is Carrwood Park, Selby Road, Leeds, LS15 4LG, and whose main trading address is Technology House, 9 Newton Pl, Glasgow, G3 7PR.
- “PeopleMaps Client” means PeopleMaps provides online services to clients such as recruiters, coaches and consultants. You may be registering with a PeopleMaps client, perhaps as part of a job application, or for coaching. PeopleMaps holds and manages your data on behalf of its clients as part of the commercial service PeopleMaps offers.
- End User means anyone who completes the PeopleMaps personality questionnaire and registration form, or subscribes to a PeopleMaps mailing list.
2 Information About Us
Our Site is owned and operated by PeopleMaps Limited, a limited company registered in England under company number 03904001, whose registered address is Carrwood Park, Selby Road, Leeds, LS15 4LG, and whose main trading address is
Technology House
9 Newton Pl,
Glasgow
G3 7PR
Our VAT number is 854 2660 19
Our Data Protection Officer is Martin Gibbons, and can be contacted by raising a ticket at https://www.peoplemaps.com/contact/
3 What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
4 Your Rights
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten (i.e. to ask Us to delete any personal data We hold about you);
- The right to restrict processing of your personal data;
- The right to data portability (obtaining a copy of your personal data for use with another service or organisation);
- The right to object to Our use of your personal data for particular purposes; and
- Rights related to automated decision making and profiling.
If you have any cause for complaint about Our use of your personal data, please contact Us using the details in section 14 and We will do Our best to resolve the issue. If We are unable to help, you have the right to lodge a complaint with the Information Commissioner’s Office.
5 What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data:
- Name
- Date of birth
- Gender / preferred pronoun (Not collected this data since Jan 2025)
- Business/company name
- Job title
- Profession
- Contact information (email addresses, phone numbers)
- Demographic information such as postcode, preferences, interests
- Consent to store data or contact you
- IP address
- Web browser type and version
- Operating system
- URLs starting with a referring site, your activity on Our Site, and the site you exit to
- Your answers to the PeopleMaps personality questionnaire
PeopleMaps clients may also use the PeopleMaps system to collect additional data. PeopleMaps does not control what data they may collect.
6 How Do We Use Your Data?
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails or requesting a personality report), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:
- Providing and managing your Account;
- Providing and managing your access to Our Site;
- Personalising and tailoring your experience on Our Site;
- Supplying Our products and services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring Our products and services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by clicking the unsubscribe link in the email);
- Market research;
- Analysing your use of Our Site to enable Us to continually improve Our Site and your user experience;
- Helping us better understand how you use the personality reports and what value you derive from them, to help us improve the reports further.
With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email, telephone, or text message with information, news and offers on Our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
Third parties (including Google, Facebook, Microsoft) whose content appears on Our Site may use third party Cookies. Please refer to section 13 for more information on controlling Cookies. Please note that We do not control the activities of such third parties, nor the data that they collect and use and advise you to check the privacy policies of any such third parties.
You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
7 How and Where Do We Store Your Data?
We only keep your personal data for as long as We (or our clients) need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
Your data may be held on one of the following platforms:
- The PeopleMaps Server, including the PeopleMaps Ticket System and the PeopleMaps inbuilt email system, which is currently with eUKHost, who are GDPR compliant. The server is located in the UK.
- HubSpot (Customer Contact Management System. This provider is also GDPR compliant)
- MailChimp – Email Management System
- Tawk.to Live Chat system (If you choose to conduct a live chat with PeopleMaps)
- Zoho – Recruitment Management System
Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
Steps We take to secure and protect your data include:
- Your data can only be accessed by PeopleMaps clients using a username and password
- If you are dealing directly with PeopleMaps, with some services you are provided with a custom URL.
8 Do We Share Your Data?
We may share your data with other companies in Our group. This includes Our subsidiaries AND/OR Our holding company and its subsidiaries.
We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
In certain circumstances, we may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
Only a limited number of people within PeopleMaps Ltd have access to your data. These are the personnel responsible for managing and maintaining the PeopleMaps systems and communicating with clients and users.
We may also share anonymised or pseudonymised data with trusted third-party advertising partners, including Microsoft Advertising, to help deliver relevant ads and measure campaign performance. This data does not identify you personally and is used strictly for advertising and analytics purposes in accordance with applicable privacy laws.
9 What Happens If Our Business Changes Hands?
We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.
10 How Can You Control Your Data?
When you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details and by managing your Account).
You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
If you registered via a PeopleMaps client, you may also contact them and request your data is deleted. PeopleMaps clients have the facility to delete data collected on their own account, directly.
You can also opt out of targeted advertising from Microsoft by visiting https://account.microsoft.com/privacy/ad-settings.
11 Your Right to Withhold Information
You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
You may restrict Our use of Cookies. For more information, see section 13 below.
12 How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by Us (where such data is held). Please contact Us for more details at https://www.peoplemaps.com/contact/, or using the contact details below in section 14.
If you registered via a PeopleMaps client, you may contact them directly and request access to the data they hold on you. You are also entitled to request that they delete your data from the PeopleMaps system and from their own systems.
13 What Cookies Do We Use and What For?
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
By using Our Site you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than Us. Third-party Cookies are used on Our Site for analytics, advertising, and live chat services. For more details, please refer to section 6, above. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them.
We use Microsoft Advertising (UET) on our Site to track user activity for reporting and ad personalisation. This helps us serve more relevant ads to users based on their interaction with our Site. You can opt out through your browser or through Microsoft’s opt-out page.
All Cookies used by and on Our Site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies unless those Cookies are strictly necessary; however, certain features of Our Site may not function fully or as intended.
Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary.” These Cookies are shown below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first-party Cookies may be placed on your computer or device:
- PHPSESSID – Session ID to track your session temporarily on the site
Our Site uses analytics and advertising services provided by Google Analytics and Microsoft Advertising (UET). These tools use Cookies to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used and how to improve it.
The analytics and advertising services used by Our Site use the following Cookies:
- _ga – Used to distinguish users (Google Analytics)
- _gid – Used to distinguish users (Google Analytics)
- _gat – Used to throttle request rate (Google Analytics)
- _uetvid – Used by Microsoft Advertising (UET) to store a unique ID for browser sessions for analytics and ad personalisation purposes
In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up to date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
14 Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us at www.peoplemaps.com/contact by telephone on +44 141 255 0549, or by post at PeopleMaps Ltd,
Technology House
9 Newton Pl,
Glasgow
G3 7PR
Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you (as discussed above).
15 Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. You will not be notified of changes made to this privacy policy.
Cookie Policy
This Cookie Policy explains how PeopleMaps Ltd uses cookies and similar technologies when you visit our website at https://www.peoplemaps.com. It should be read alongside our Privacy Policy.
What Are Cookies?
Cookies are small text files placed on your computer or device when you visit a website. They are widely used to make websites work, or to work more efficiently, as well as to provide reporting information and personalised services.
Types of Cookies We Use
- Strictly Necessary Cookies: These are essential to make our site work and enable core functionality such as security and accessibility.
- Performance Cookies: These help us understand how users interact with our website, allowing us to improve performance and user experience.
- Functionality Cookies: These remember choices you make (like username or language) and enhance personal features.
- Marketing Cookies: These track your online activity to help deliver more relevant advertising or limit how many times you see an ad.
Cookies We Set
| Cookie Name | Purpose | Type | Duration |
|---|---|---|---|
| _ga | Used by Google Analytics to distinguish users | Performance | 2 years |
| _fbp | Used by Facebook to deliver advertising | Marketing | 90 days |
| MUID | Used by Microsoft to identify browsers across Microsoft domains | Marketing | 13 months |
| _uetvid | Used by Microsoft UET to track user behaviour | Marketing | 13 months |
Third-Party Cookies
We also use cookies provided by trusted third parties. The following third-party services may set cookies on your device:
- Google Analytics
- Facebook Pixel
- Microsoft Advertising (UET)
- Matomo (self-hosted analytics)
Please refer to their respective privacy policies for more detail.
Managing Cookies
You can control or delete cookies via your browser settings. You can also opt out of personalised ads from Microsoft by visiting this page.
Note that disabling cookies may affect your experience and limit the functionality of some parts of our site.
Changes to This Cookie Policy
We may update this Cookie Policy from time to time. Any changes will be posted on this page with an updated revision date. Please check back regularly.
Contact Us
If you have any questions about our use of cookies, please contact us at https://www.peoplemaps.com/contact/.
Additional Notes
Privacy & Security for Corporate Account Holders Using the PeopleMaps Control Rooms
Users / Candidates that register under a clients corporate account will never be contacted by PeopleMaps directly other than in reply to their correspondence. Only corporate account holder will be able to contact them and you therefore have a duty of care as regards the data you hold about your candidates. Although the information is held on the PeopleMaps server you are the data controller of your candidate’s data.
Unsubscribe Procedure
As long as you are a corporate account holder then you are obliged to receive information emails from PeopleMaps from time to time. It is not possible for you to have an account and receive no communication from PeopleMaps, as the responses are automated. You may close your account at any time and request to receive no more communications from PeopleMaps. You may do this by raising a Ticket at https://www.peoplemaps.com/contact/ and instructing us.
Privacy & Security for Partners and Resellers
Candidates that register under your Reseller account may be contacted by PeopleMaps directly if they have given permission for us to do so. You may have direct or indirect access to candidate / user details. You must treat this with respect and comply with the data protection act. You do not own this data, you merely have access to it to provide your overall service.